Evidence that arrives on time, reviewed.
Ask the right person for the right evidence with a due date and an independent reviewer. Then let one reminder engine nudge, escalate and follow up across every obligation in the platform.
Owner notified by email · Due in 5 days · Full history retained for audit.
3 gaps identified; 2 map to existing risks, 1 proposed as a new finding. Approve or reject each before accepting.
Illustration with sample data
What Evidence Requests & Reminders does
An evidence request is a governed obligation. It has an owner, a reviewer, due dates and a linked record such as a control, risk or vendor. The owner gets a task, uploads to the Evidence Library and submits. The reviewer accepts it, requests changes or rejects it, and neither the owner nor the submitter can review their own submission. Accepted evidence is linked to the record and its controls. Changes requested open a new follow-up task, so a finished task is never confused with accepted evidence.
Behind every due date in RiskVantis is one reminder and escalation engine. Policies per organisation and obligation set reminders before, on and after the due date, overdue stages that escalate to roles or personas, optional follow-up tasks and fallback recipients. Each run works out the one reminder that applies today from the record's current due date and owner. A reassignment or completion never leaves a stale reminder, and an outage never sends a backlog.
Key capabilities
Governed requests
Owner, reviewer, due date and linked record on every request.
Independent review
Owners and submitters never review their own submissions.
Follow-up tasks
Changes requested open a new task, and completion is tracked separately from acceptance.
One reminder engine
Before, on and after due dates across risks, findings, controls, exceptions and more.
Escalation stages
Overdue stages to roles and personas, with fallback recipients.
Digest-friendly
Routine reminders can be grouped into email digests; actions never are.
The business case.
Efficiency, multi-framework alignment, reduced complexity and streamlined processes: what Evidence Requests & Reminders changes for your programme.
Less evidence chasing
Requests, reminders and escalations run themselves; people only submit and review.
Independent acceptance
Evidence is accepted by someone other than the person who provided it.
Always current
Reminders follow the record's live due date and owner.
Escalation by design
Late obligations reach the right people automatically.
Efficiency figures compare the effort of each workflow cycle in RiskVantis with the same work done manually or in a traditional GRC tool. Your result depends on your starting point; we will model it with you in a demo.
From setup to outcome.
Request
Name the owner, reviewer, due date and linked record.
Submit
The owner uploads evidence and submits.
Review
An independent reviewer accepts, requests changes or rejects.
Remind and escalate
The engine nudges and escalates until it is done.
Supports your obligations.
Evidence Requests & Reminders contributes evidence and coverage to these frameworks and regulations.
Common questions.
Can the person who uploaded evidence accept it?
No. The owner and the submitter never review their own submission.
Will people get a flood of reminders after downtime?
No. Each run sends only the one reminder that applies today, based on the record's current state.
Can reminders escalate to managers?
Yes. Overdue stages can notify roles and personas of the record's organisation, and can optionally open a follow-up task.
Works better together.
Evidence Library
Every artefact from every module in one encrypted library, mapped to the controls it proves, reused across every framework those controls satisfy, and kept fresh with…
Learn more →Evidence & Audit ReadinessEvidence Scheduler & Compliance Calendar
Recurring evidence schedules and every compliance due date on one calendar, so control operation is proven continuously rather than reconstructed before the…
Learn more →Platform, Security & IntegrationsAction Center & Email Approvals
Focus brings every approval, plan, task, evidence request and due date from every module into one list, ordered by urgency. Act inline, or straight from an email after…
Learn more →See Evidence Requests & Reminders in action.
Book a 30-minute walkthrough tailored to your frameworks, vendors and team.